ICT and Information

Strategies of Library Collection Development

Kumar, P. A. (2017)

Appraisal and alignment are the basis of information. It expresses the thought, ideas and determines the importance of information in the present society. In a post-industrial society, economics over the world is revolutionized to information economics from industrial economics. Now- a- days information technology & IT enable services are used for converting knowledge into intelligence for achieving excellence and to survive in this competitive world. For the purpose of generating processing & transmitting information, large investment is being done. Collection Development strategy

Slamecka in the study Empirical Issues in National Information system Design focuses on what he considers an important change that is required for future system design (Mannan Khan, 2013, p.117). The earlier Information technology system can only be handled by computer experts, but now it is designed in such a way that it can be used with ease by the common people.

In the present environment even though IT-based library services are being used by the entire Library & Information centers, still they were not been able to cope up with the drastic changes in information technology. This has happened due to some external forces such as technical, political, economic and many other variables of change. Thus it is the need of our libraries to be flexible enough and cope up with the latest development in information technology.

Collection development mainly focuses on print & information technology-based services. The traditional format should be replaced and information technology is to be developing which can be integrated with both traditional & electronic format of the document.

Lancaster has identified the following problem of electronic resources which is in parity with collection development i.e. integration of traditional forms with the electronic resources, costs of acquisition versus access and critical problem of determining what collection development really means in an electronic environment (Mannan Khan, 2013, p.119). In the collection development of electronic resources, the libraries face many problems such as the absence of bibliographic control, difficulty in identification and review, absence of proper selection tools, absence of a developed system for publication and distribution of electronic resources, etc. The other problems of collection development are the cost, finding out what is available, evaluating the sources available and acquiring and servicing the sources required.

Stoller (1992) comments on a problem which is prospective in nature such as dealing with an electronic journal and suggest options which either print the journal directly or download through word processing software; to download the online file; use of PCs to access the data and to maintain the file on Mainframe computer to provide access to data through LAN.

Through the use of resource sharing the Librarian & IT professional can be highly benefited and it can be used for future development. The librarian should think “materials as community resources” rather than with a “simple institutional orientation”, “local ownership to collective access”. The resource sharing activity is expanding as a rapid pace all over the world which is supported by the development of IT and its widespread availability of networking but it has not got significant importance in India.

The impact of IT on library operations is undisputed and evident. IT is related to every aspect of library operation viz selection and acquisition of information materials, collection development policy, networking and resource sharing, collection evaluation, etc.

Mannan Khan (2013) stated Magrill and Gorbin’s proposal of budget allocation plan for University libraries. According to this 25% of material budget should be directed towards general reference material, special collection and other purchases than cannot be directly related to specific academic programs. Another 25% should be assigned to a selection which deals with the purchase of materials for individual academic departments that are needed for instruction and research in a single department. The remaining 50% of the budget would be allocated to academic units having common research interests and needs for library materials.

The book acquisition process should be a continuous one. Once the library budget has been allocated at the beginning of the year there is a need for formulation of policy and guidelines for the procurement of books. A meeting of the head of the department or their representative should be is formulated for streamlining the procedure effectively.

Generally, the University campus is located in the outskirt of the city or in remote villages where there are no public libraries, therefore, there is also a demand for books for general reading. The University libraries should not acquire a book for promoting leisure reading. The purpose of acquiring popular fiction would promote and encourage non-serious readers. The frequent use of this type of fiction may require re-binding needs and also increase the chance of the possibility of selecting cheap fiction. The library should maintain quality standards at the time of selecting and acquiring books.

Usually, a special grant is granted by the UGC when a new course or a new project on a particular topic is started and by which the library purchase essential books and developed basic collections. The University libraries also set aside some funds so that the continuous collection development process can take place.

The collection development process should be set up by the co-operation system of all University libraries rather than on a single library. Every University library should have control over it. The policy should be of universal nature and must be adopted by all the University libraries which are the centers of higher education.

English is the main language by which the selection of documents should take place. However, other regional language books should also be included.

The standard bibliographic source should be used for the selection of necessary information resources. The Internet and specialized subject databases can also be used.

As the library resource is increasing dynamically certain part of collection become absolute and discarding of them become essential for maintaining the quality of the collection. The specialized policy which can be used for discarding, are-

i. In every five years, the obsolete and no longer uses documents should be discarded.

ii. At the time of discarding the advice of the subject, the specialist should be considered and be carried out by group-wise or subject-wise.

iii. The librarian of the particular library should take the responsibility of discarding.

iv. The weeded out or discarded documents should be offered to the other University libraries as a gift and exchanged.


For citing this article:

  • Kumar, P. A. (2017). Impact of information technology on the collection development in university libraries of Assam: a study. Retrieved from: http://hdl.handle.net/10603/180648
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